Job Vacancies at Teikyo University in Durham

Thank you for showing interest in joining our team. As opportunities become available they will be posted here. 

Teikyo wishes to recruit a Full-time Bursar and a Full-time rotational week-day Porter in early 2025.

Full-time Bursar – Teikyo University of Japan in Durham

HR & OD

SPOT: £52,000 - £54,000 per annum (pro rata)

Open-Ended/Permanent – Full Time

Contracted Hours per Week: 35

Closing Date: 24 February 2025, 11:59:00 PM

Disclosure and Barring Service Requirement: Not Applicable.

To apply, please send your CV and letter of application to the Bursar (Mr Andrew Davies) at [email protected] by 24 February 2025.

Teikyo University of Japan In Durham looks for a pro-active, professional, enthusiastic and reliable Bursar from 10 March 2025. Your normal hours of work will cover 5 days per week at Teikyo University in Durham and involve tasks as stipulated within the attached Job Description.

Schedule: 35 Hours per week: Monday – Friday: 09.00 – 17.00 (1 hour Lunch Break per day).

Salary: Circa £52,000 - £54,000 per annum (pro rata) dependent on experience.

Access to contributory pension scheme.

MAIN DUTIES:

1.         Monitoring financial matters as directed by the Principal and the Board of Directors.

2.         Preparation of annual draft forecast for income and expenditure, for submission to

the Principal for inclusion in the Financial Review and Financial Plan.

3.         Monitoring implementation of the budget and presentation of management reports, as requested.

4.         Scrutiny and certification of payment of all contractor’s and supplier’s accounts.

5.         Act as Secretary to the Board of Management, preparing agenda, for all meetings of the Board of Management and for recording the Minutes.

6.         Authorise arrangements for home-stay pupils, during the Summer and Christmas vacations through the Head of EFL.

7.         Organising all property renovations, leases, provision of staff accommodation, planning appeals, surveys and formal lease records.

8.         Planning, direction and management of the College’s domestic arrangements including cleaning and normal maintenance through the Head Porter and the Housekeeper.

9.         Development and maintenance of the College’s property and fittings and the appointment of contractors to assist, where necessary, within approved levels of expenditure.

10.       Management and supervision of the maintenance of the estate and gardens.

11.       In conjunction with the Bursar at Teikyo Foundation (UK), management of the insurance of the College buildings, vehicles and equipment and monitoring all Health and Safety risks.

12.       Appointment, in conjunction with the Principal and HQ Teikyo University Japan, of EFL teachers and all support staff.

13.       Monitoring and reporting to the Principal, supporting documentation regarding payment of wages and salaries to all staff including PAYE, National Insurance and Pensions.

14.       Preparation of formal contracts, terms of employment for all staff and supervision of all non-teaching staff and relevant legislation including workforce health and safety (Chairman of the Health and Safety Committee).

15.       Procurement of household and educational supplies and equipment and the maintenance of appropriate inventories through Heads of Department.

16.       Making best use, during the College holidays, of the College’s assets and amenities to the greatest financial advantage, compatible with the College’s maintenance requirements and staffing considerations.

17.       Management of TUID’s vehicle fleet through the Head Porter.

18.       Organising bi-annual joint meetings with the Senior Officers from Durham University (Acting as first point of contact and secretary).

19.       Becoming an active member of at least two College SCR’s (Senior Common Rooms).

20.       Planning and personally hosting all visits by the Owner and Senior Japanese Staff to Durham.

21.       Managing all IT and Data Protection Policies.

22.       Supervising all Diversity Policies and Equal Opportunity Rules and Regulations.

23.       Liaison point of contact with Wadham College, University of Oxford and St Edmunds College, University of Cambridge for the planning of annual Induction Courses.

24.       Close communication with the Senior Tutor at Wadham College in support of the Okinaga Junior Research Fellowship (OJRF) in Japanese Studies.

 

 

Full-time rotational week-day porter

To apply, please send your CV and letter of application to the Head Porter (Mr Brian Ledger) at [email protected] by 23 January 2025.

Please note, this post is employed directly by Teikyo University of Japan in Durham.  Applications made to this portal will not be considered.

Job Title:                   Weekly Day/Night Shift Porter (Rotational).

Work Location:         Shoichi Hall and all Teikyo University of Japan in Durham (TUID) sites from 7 am to 3 pm; 3 pm to 11 pm; 11 pm to 7 am (Monday to Friday).

Responsible To:       Bursar, through the Head Porter and Utilities Manager.

Specific Responsibilities:

Responsible to the Head Porter and Utilities Manager for:

1.         Responding with urgency to all fire and medical emergencies.

2.         Ensuring that all noise levels (bedrooms/corridors/entrance/halls) are kept to an acceptable level in both Halls of Residence throughout the evening/night shift.

3.         Answering queries from students, staff and members of the public, and giving assistance wherever possible and advice as required.

4.         Carrying out an irregular pattern of security patrolling (internal/external) across the whole TUID estate, including regularly monitoring the CCTV security system.

5.         Reporting, rectifying and recording any faults noted by him/her or others, in the TUID buildings and installations and informing the Head Porter prior to going off shift.

6.         Driving the company minibuses on official journeys (mainly local) as required during the shift.

7.             Shift programme, actioning the daily task schedule sheet in accordance with the Head Porter's instructions and recording all day/night shift events accurately and legibly in the Porters' Lodge diary.

8.         Maintaining reliable communications (telephone landline and mobile) for on-call emergencies throughout his/her shift.

9.         Security checks of the Lafcadio Hearn Cultural Centre and West Court Flats at intervals throughout the day/night shift.

10.       Changing to the day shift in non-term time to complete the TUID vacation works services repair programme.

11.       Ensuring that appropriate TUID and relevant College staff are updated on all student emergencies (unless of a minor nature).

12.       Acting as Fire Marshal whenever the situation arises and ensuring that all residents are directed to the Fire Assembly Point (FAP) during an emergency.

13.       Checking the occupancy register for both Halls of Residence at the beginning of each shift.
14.       Ensuring that the pantries, computer room, fitness suite and relaxation lounges are all used appropriately.

Essential Qualifications/Standards:

15.       a.         Clean, current driving license.

b.         Flexibility: occasionally, the portering staff are required to operate outside Durham; shift changes also become necessary at intervals due to sickness, leave cover.

c.         A very positive interest in students' welfare.

d.         A basic knowledge of first aid and fire marshal duties.

e.         Computer literate and a courteous, precise telephone manner.

f.          Basic DIY skills for a diversity of domestic support task.

g.         A very smart appearance at all times in compliance with the University.